Experienced Probate Solicitors

We understand that dealing with the death of a loved one is an emotional time; you do not want to be burdened with dealing with the estate. Our experienced probate solicitors based at our offices in Surrey can help take the stress away by helping you to deal with the legal issues, whether that is offering advice and support, or dealing with the probate for you. Here at Hart Brown, our probate specialist solicitors work hard to go above and beyond throughout this difficult time.

Our wills and probate solicitors will give you all of the information you require to apply for a grant of probate and we can help you complete the forms if required. Once the grant of probate has been obtained the assets can be distributed to the beneficiaries in accordance with the terms of the will. If you are an executor to the will, we can also advise you of your powers, duties, and responsibilities.

If someone has died without a will, the rules of intestacy will apply. Our specialist probate solicitors can advise you on what the rules are and the actions you will need to take. When issues arise with missing beneficiaries, our probate solicitors are also able to help you track them down.

You may be thinking, ‘Do I need probate solicitors even for a small estate?’. We advise that it can be beneficial and make the process smoother if you do. It is understandable to have questions about wills and probate and our solicitors are on hand to answer any that you may have.

Get in contact today to speak to an expert team of specialist probate solicitors further on 01483 887766, email us or contact us via live chat.

Our Fees

Our probate fees:

When it comes to probate, no two estates are the same, and the level of help and advice that each client requires will vary. We therefore adopt a very flexible approach and at the outset, we offer a free half hour meeting during which time we will establish the nature of the work we are required to do and likewise the extent of the work that the executors wish to undertake themselves.

We can deal with the registration of the death and arrange the funeral if required.  We can also oversee security matters, visiting the property to obtain details of assets, arrange valuations and the sale/transfer of a property or other assets.

Our team:

We have a highly skilled team of Solicitors and Legal Executives who specialise in probate work.  You will have the benefit of one dedicated and experienced lawyer working on your matter throughout the process. Regardless of who works on your matter, they will be supervised by Louise Harrhy, Partner and Head of the Trusts and Estates Department. You can view the members of our team, their qualifications and experience and see who could be working on your matter by clicking on the staff profiles at the bottom of this page.

We are required to publish the details of our prices for probate work in relation to uncontested cases where all of the assets are in the UK. This includes both estates where the deceased has left a will and those where the deceased has died without leaving a will (intestate) and this covers both taxable and non-taxable estates.

We aim to deal with the work up to the issue of the grant on a fixed fee basis and the work thereafter (in dealing with the administration of the estate) will be scoped for on the basis of hourly rates and a clear estimate will be provided. If it is possible to provide a fixed fee at that point, we will do so.

Please remember that the costs for dealing with administration of the estate will be paid from the estate.

Hourly rates:

The hourly rates of the members of the team range from £222 including VAT at 20% for a one year qualified solicitor, to £390 including VAT at 20% for our most experienced consultant who will act in a supervisory capacity only. These rates are reviewed on an annual basis in April.

Cost estimates and fixed fees:

We will always give you a cost estimate or fixed fee at the start of the process as the price will be determined by a number of factors such as:

  • the nature and number of the assets in the estate;
  • the number of beneficiaries;
  • whether or not there is a valid will;
  • whether or not there is inheritance tax payable;
  • whether or not we are required to claim transferable tax allowances;
  • whether or not we are required to establish the asset and liability values and notify parties of the death;
  • whether or not the deceased made gifts within the last 7 years of their life;
  • whether or not there are any aggregated trust assets; and
  • whether or not there are specific or cash legacies to be dealt with.

We will always advise immediately of any complications and discuss the impact on price (offering a fixed fee where appropriate) before any additional charges are incurred.

An example of a fixed fee:

By way of example, our fees for dealing with the administration of a very straightforward estate (which includes obtaining the grant, collecting the assets and distributing them) would be £3,684 including VAT at 20% + disbursements (which are the costs related to the matter and paid to third parties by us on behalf of our client, but for which our client is responsible).

In this example, there would be:

  • a valid will;
  • no more than one property;
  • no more than one bank account;
  • one life policy;
  • an interest in another estate;
  • one beneficiary (in this example, the surviving spouse);
  • no inheritance tax (IHT) payable;
  • no claims against the estate;
  • details of the assets and liabilities provided by the executors; and
  • no requirement for us to register the death, arrange the funeral or visit the property for any valuation purposes.

We would undertake to do the following:

  • ascertain the full extent of the assets and liabilities of the estate by correspondence with the relevant organisations;
  • complete the HM Revenue & Customs return of estate information form (IHT205) and prepare the oath for the executors;
  • assist with signing and swearing the oath for the executors and signing the IHT205 and sending the application to the Probate Registry;
  • obtain the grant of probate and register the grant with the relevant organisations and deal with the closure of the building society account;
  • place statutory advertisements;
  • pay any outstanding bills and expenses;
  • prepare a full and final set of estate accounts; and
  • obtain the executors’ approval to the estate accounts and distribute the estate according to the will.

The disbursements in this example would consist of the following:

  • probate application fee of £155 and 4 office copies at £0.50 each (£157);
  • swear fees per executor, £5 for the oath and £2.40 per exhibit including VAT at 20% (£7.40);
  • statutory advertisements, £193.90 including VAT at 20%; and
  • bankruptcy searches for a UK beneficiary, £2.40 including VAT at 20%.

Other disbursements you could expect to pay in addition to a fixed fee would include:

  • unclaimed asset register search, £25 including VAT at 20%;
  • Certainty search, £45.60 including VAT at 20%;
  • bankruptcy search for an overseas beneficiary, from £60 including VAT at 20%;
  • chattels valuation fees, from £240-£480 including VAT at 20%;
  • property valuation fees from £300-£900 including VAT at 20%;
  • money transfer fees to UK banks, £18 including VAT at 20% for BACS and £39.60 including VAT at 20% for same day transfer;
  • money transfer fees to overseas banks £72 including VAT at 20%; and
  • land registry fees £3.60 including VAT at 20%.

What we are expected to undertake:

The work we would be expected to undertake in providing advice and assistance in relation to the administration of an estate would be as follows, to:

  • establish the relevant facts;
  • gather relevant documents for the application for the grant of representation (i.e. grant of probate or grant of letters of administration);
  • notify parties, relevant to the administration of the estate, of the death;
  • obtain date of death values of assets and liabilities;
  • deal with any pre-grant inheritance tax formalities;
  • draft an Inheritance Tax form;
  • draft the oath;
  • lodge the application for a grant of representation with the Probate Registry;
  • deal with all debtors and creditors of the estate once a grant of representation has been issued;
  • cash in assets that are to be liquidated;
  • discharge administration expenses;
  • arrange for the satisfaction of any specific (i.e. items) and cash legacies;
  • produce estate accounts for the approval of the personal representatives (i.e. the executors or the administrators) and beneficiaries;
  • distribute the estate in accordance with the will/intestacy rules; and
  • advise the personal representatives in connection with the above.

Where we are working under a fixed fee arrangement, if the estate is more complicated than usual for its size, or if there are assets or liabilities that later come to light or the estate is larger than you have told us, it is likely that we will have to charge separately for dealing with the additional work. 

It is also possible that issues will arise from time to time which we do not regard as being part of the normal administration work of an estate.  When they arise, we usually refer them to colleagues who are experts in their own field or to an external expert, such as a barrister or an accountant.

Examples of such work that cannot be included in a fixed fee are:

  • legal work regarding a property sale or purchase;
  • work regarding a claim made by the Department of Work and Pensions relating to the deceased’s state benefits;
  • work regarding the deceased’s pre-death tax affairs;
  • work regarding the estate’s income tax and capital gains tax affairs during the estate administration period;
  • work regarding negotiation with HMRC (including with the Share and Asset Valuation (SAV) department) or the District Valuer following submission of the IHT account. If it appears that the work involved will extend beyond one or two telephone conversations or letters, additional charges would be incurred;
  • work connected with a deceased’s membership of Lloyd’s underwriters;
  • work regarding assets and liabilities that come to light after the fixed fee figure was provided;
  • work resulting from alternative arrangements created by a deed of variation in relation to the estate;
  • work involved in dealing with any contentious issues, including issues between personal representatives and issues between beneficiaries and personal representatives, whether or not involving actual litigation;
  • work in relation to the foreign element of an estate;
  • investigative work involved with ascertaining any gifts made by the deceased during their lifetime; and
  • work in dealing with genealogists and/or tracing agents and ascertaining the identity of beneficiaries and beneficial interests.

If any such issue arises a quote will be given for any of the additional work.  Where possible, that quote will contain a further fixed fee.


As to likely timescales and stages, the process for dealing with the administration of an estate can be broken down into stages as follows:

  • establishing the values of the assets and liabilities;
  • preparing the IHT forms;
  • paying the IHT and applying for the grant;
  • on receipt of the grant, calling in the assets, settling the debts, legacies and any outstanding tax due;
  • preparing the estate accounts and dealing with the tax for the administration period; and
  • distributing the assets in accordance with the terms of the will/rules of intestacy.

On average, you might expect the grant of probate to take between 4 and 6 months to obtain and the rest of the administration might take a further 6 to 18 months depending on the complexity of the estate. The estate cannot be dealt with until all claims to it have been received. Individuals have 6 months from the date when probate was granted to make claims against the estate.

Who to contact

Claire Ritchie

Senior Solicitor, Trusts & Estates

Senior Solicitor, Trusts & Estates

Claire Ritchie

Claire is a senior solicitor and deals with Wills, Estate Planning and Inheritance Tax Planning, Powers of Attorney, Court of Protection work, Estate Administration and Trust work.

Claire has specialised in Wills, Trusts and Estates for over 10 years having qualified as a legal executive in 2007 and then further qualified as a solicitor in 2014.

Claire enjoys, and has gained a good reputation for her work with elderly clients. She is a fully accredited member of Solicitors for the Elderly and a 'Dementia Friend'.

    Jordan Page

    Senior Solicitor, Trusts & Estates

    Senior Solicitor, Trusts & Estates

    Jordan Page

    Jordan is a Solicitor specialising in Wills, lasting powers of attorney and the administration of trusts and estates. He is based in the Trusts & Estates department in Guildford.

    Jordan studied law at the University of Southampton, graduating in 2013. Whilst completing his LPC on a part time basis, Jordan worked in the firm’s quality and compliance department as the firm’s Chief Internal Auditor, before commencing his training contract in April 2016.

    Having previously undertaken trainee roles in the Family and Residential Property departments, Jordan qualified into the Trust & Estates department where he completed his training.

    What does Jordan regard as his specialism?

    "The administration of estates and inheritance tax planning in equal measure. My experience of administering estates and calculating inheritance tax liabilities has provided me with valuable insight into how this particularly unpopular tax applies. This type of work has given me the tools to advise clients as to the steps they can take in advance to mitigate their exposure to inheritance tax. I pride myself on providing legal advice in a straightforward manner, cutting through the legal jargon. I always endeavour to work as efficiently as I can in order to provide the best level of service."

    Jordan frequently receives great feedback from his clients:

    "Just thought I’d email to say thank you really - it’s been a long 11 months but some of the horror stories I have heard from friends who have had to deal with these affairs makes us all realise how efficient and effective you have been so I'd like to thank you on behalf of all our family."

    "“Thank you above all for all your exemplary and conscientious work on my mother’s estate, carried out with great patience and attention to every detail.”

    “Thanks again for all your hard and conscientious work on the estate and then the will. You have made what could have been a stressful process extremely easy and constructive. I really appreciate the time you have devoted to helping me navigate this.”

    "Hart Brown comes up trumps yet again"

    “I appreciate your efforts and thank you for helping me to understand the process!”

    "Thank you for your help, your ears will be burning, as I have been ringing your praises!!"

    “Thank you for all your input, help and time - it has been much appreciated.”

    “May I take this opportunity to thank you for your hard work and professionalism - it is a testament to all those who worked so hard on this case that it looks as though it will all be settled by the first year Anniversary. Quite remarkable!”

    "I would like to place on record my appreciation of the efficient and quick service you have provided, particularly as I wished to have the new will in place before my departure on holiday."

      Louise Harrhy

      Partner, Head of Trusts & Estates

      Partner, Head of Trusts & Estates

      Louise Harrhy

      A Partner based in Cranleigh, Louise is also Head of the Trusts & Estates team at Hart Brown and has extensive experience in a broad range of Private Client work.

      Louise helps clients with all aspects of Private Client work and deals with the formation and administration of trusts, lifetime and post death planning and will drafting. She also works with other professional advisors to provide a complete package of advice.

      Louise has considerable experience of applications for probate and estate administration often including complex issues and overseas assets. Additionally, she can help clients with Court of Protection matters including lasting powers of attorney and court applications for gifts.

      "Louise Harrhy is highly experienced in probate applications and estate administration especially matters involving offshore assets. She is skilled in Court of Protection matters, including deputyships and lasting powers of attorney." (Chambers UK 2016)

      "Louise Harrhy is a really driven and committed lawyer. She advises clients on a wide range of areas, including the creation of wills, the establishment of trusts and the administration of estates. Her work also incudes Court of Protection matters." (Chambers UK 2017)

      Louise is also a member of The Society of Trust and Estate Practitioners.

        Margaret Gale

        Associate, Trusts & Estates

        Associate, Trusts & Estates

        Margaret Gale

        Margaret is an Associate and specialises in wills, the establishment and administration of trusts, probate, tax planning, powers of attorney and court of protection work.

        Margaret joined Hart Brown in 2017, bringing with her a wealth of experience to the Trusts & Estates department in Cobham. She has worked as a Private Client lawyer in Surrey for over 30 years, and is also a member of STEP and the Law Society Private Client Section.

          Nick Langmead

          Associate, Trusts & Estates

          Associate, Trusts & Estates

          Nick Langmead

          Nick is an Associate Solicitor in the Trusts & Estates department at the Cobham office of Hart Brown.

          Nick has more than 20 years' experience drafting Wills for a wide range of clients and administering all types of estate, with values ranging from £20,000 to £1,000,000 and beyond.

          Nick qualified as a solicitor in 1998 and holds a diploma in law and diploma in legal practice, he is also a full member of STEP (the Society of Trust and Estate Practitioners).

          Nick's clients appreciate his thorough approach, determination to get things right and commitment to listening to what his clients really want so he can help them to achieve their objectives.

            Sue Macleod

            Associate, Trusts & Estates

            Associate, Trusts & Estates

            Sue Macleod

            Sue is an Associate Solicitor in the Trusts and Estates department, primarily dealing with wills, estate administration, inheritance tax planning, powers of attorney and Court of Protection work.

            Sue qualified as a solicitor in 1994 and has worked for Hart Brown since 1997 apart from a 4 year career break.

            Sue’s clients provide excellent feedback: “An excellent and efficient service. Would highly recommend to friends and family”.

              Helen Cohen

              Paralegal, Trusts & Estates

              Paralegal, Trusts & Estates

              Helen Cohen

              Helen is a paralegal based in the Woking office and assists all solicitors within the Trusts & Estates team, dealing with Wills, Powers of Attorney, Estate Administration, Court of Protection matters, and Trust work.

              Helen has worked in the Trusts & Estates area for over 8 years, beginning as a secretary in 2012, she then progressed to a paralegal role in 2015, and joined Hart Brown in January 2019.

              Helen completed her law degree in Summer 2020, and is currently studying her LPC with a view to progressing her career and eventually qualifying as a solicitor.

              Helen enjoys helping clients who may be going through a difficult time in their life, by lifting the burden of stress which can be felt, when dealing with the estate or affairs of a loved one.

              What do Helen's clients say?

              “I have really valued your calm and friendly approach at a time when I have been struggling with a range of emotions … Your guidance and support throughout the entire probate and estate administration process has really helped me to cope and I will always be grateful to you for this.”

              “Thank for all your hard work - I know this case must have been very challenging at times - and a big shout out to Helen for her resolute positivity and patience..."

                Richard Bones

                Associate, Trusts & Estates

                Associate, Trusts & Estates

                Richard Bones

                Richard is an associate solicitor in the Trusts and Estates department in the Cranleigh office of Hart Brown.

                He qualified in 2002 and initially practised in the City. Before relocating to Surrey in 2018 he was an equity partner in a practice on the south coast.

                Richard has extensive experience in a broad range of private client work specialising in will preparation, tax planning, trusts, powers of attorney, court of protection work and estate administration.

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